What is a Virtual office?

“A virtual office is a professional business address that you can use to register your business at if you do not have the opportunity, or desire, to have the business address at your private address.

You can have your mail sent to your virtual office, where it will then be forwarded, scanned or can be picked up, depending on your choice.

It is possible to rent an office or meeting rooms for longer or shorter periods.

The great advantage of a virtual office is that you save a lot of money by not having expensive office space left over if you do not use them daily anyway. “

Everything you need to know about Virtual Office

If you do not need to watch the entire video, you can jump to selected topics at the times below.

00:20 – The most common questions we receive

02:30 – Description of our solutions

05:37 – Practical information about our service

06:42 – How to apply

Your new business address:

Maglebjergvej 6
2800 Kongens Lyngby

What our tenants say about us

Gabriel Marcos
Gabriel Marcos
Read More
I have now collaborated with ideal office for several months and it has been a good collaboration right from the start. Rico goes just that step further to provide good and personal service, beyond what is expected. I needed extra help with my mail, and of course I could count on Ideal Office once again. I can and will definitely recommend Ideal Office. 5 stars from here. Isabel Sophy Rasmussen Isabel Sophy Boutique
Maria Bjergert Elgaard
Maria Bjergert Elgaard
Read More
At Ideal Office, I have received a really good service right from the start. I have been with them for a few months now and everything is working just as I had hoped. Rico has really provided a service beyond what I could expect, which I really appreciate. He has helped me with far more than just what I pay for. So huge thanks to Rico for his patience with me.
Sebastian Beres
Sebastian Beres
Read More
Super service! I can highly recommend Ideal Office. It all just works and then you also get super service.
Adrian Rawa
Adrian Rawa
Read More
I heartily recommend Ideal Office. Very flexible, professional, I always have good contact with them!
Lars Frisk
Lars Frisk
Read More
really good service and good arrangements
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Your benefits when choosing Virtual Office at Ideal Office

Monthly payment

Monthly payment

You can pay every month, every 3. 6th or 12th month, depending on what suits you.

No set-up fee

No set-up fee

It does not cost anything to create a lease

Charity

Charity

Part of your rent goes to worthy causes.

No deposit

No deposit

You only pay the key deposit when you choose the Pro Mailbox package.

Quick creation

Quick creation

Our onboarding is optimized so you can set up the same day you apply.

Short notice

Short notice

Your lease can be terminated with 1 day notice, at the end of a period.

We support

So easy is to apply for a Virtual Office

1

Fill out the application form

  • When you fill out the application form, we will receive the information we need to be able to process your application.

2

Sign contract

  • You will receive a contract immediately after submitting the application

  • Read it carefully and sign digitally.

3

Submit documentation

You must submit:

  • Passports or driver’s licenses from all real owners.
  • Health card or officially issued document with address from all real owners

4

Pay your invoice

  • You will receive an invoice and a welcome email to your client portal
  • Once you have registered a payment card and paid your invoice, you must use our address.

Get answers to all your questions about
our virtual office here

Before sign-up

If you are going to set up your business and would like it set up at a professional address from the start, you can easily set up your business with us.

All you have to do is fill in our application form and we will get the information we need to create a contract for you.

Once the picture ID has been submitted, the contract has been signed and the 1st invoice has been paid, you can use our address.

It is very important that you do not use our address before you have completed the entire process, as otherwise we will have to reject your application,

You can easily register both your holding company and operating company with us, but since they are 2 independent legal entities, they must each have their own contract and rent must therefore be paid for both companies.

It is not possible to register bin names with the Startup package, but you can register up to 5 bin names for free, on all our Pro Package solutions.

No, it is unfortunately not possible, by filling out the application form, we get all the information we need to be able to review your application.

general questions

Yes, it is perfectly legal to use an address service for your business.

The office just needs to be staffed during office hours, which is why a mailbox or similar is not enough to register your business.

In addition, the office hotel must be registered in accordance with the Money Laundering Act, you can check on cvr.dk whether your provider is, which Ideal Office is of course.

It is very important that you do not use our address before you have completed the entire process, as otherwise we will have to reject your application,

It is very important that you do not use our address before you have completed the entire process, as otherwise we will have to reject your application,

Yes you can.

A virtual office works completely as if you had a regular office - just cheaper.

If the company changes name, Ideal Office must be notified, as otherwise we will reject mail and packages for the new company name.

Virtual office hotels are subject to the Money Laundering Act (The Money Laundering Act, section 1, subsection 1, no. 18, cf. § 2, no. 12, letter c) and is therefore obliged to undergo a customer due diligence procedure (KYC) so that the office hotel can at any time identify the real owner of the business.

Companies that use our address without having applied, submitted a photo ID and signed a contract, will be reported to the Danish Business Authority

At present, we only offer our service to companies with a Danish CVR number

If someone comes and asks for you and your company, we confirm that the company is registered at the address (which they can see on cvr.dk), and offer to receive messages, which we subsequently send to you.

We do not offer the person that we contact you while they are waiting, nor do we ever give out your information such as telephone number, e-mail, private address or anything else.

Economy and conditions

In case of non-payment, we will stop handling your mail and packages will be rejected.

After 10 days after the due date, the contract is terminated and it is no longer allowed to use our address, mail received is sent back to the sender.

It is very important that you do not use our address before you have completed the entire process, as otherwise we will have to reject your application,

It is very important that you do not use our address before you have completed the entire process, as otherwise we will have to reject your application,

If you choose our Startup package, we handle the first letter we receive to you, every month, free of charge (+ postage), after which the handling costs DKK 30 per person. letter (+ postage).

If you have chosen a Pro package, the handling of mail does not cost anything and the mail is sent for FREE.

If you have chosen the Pro scan package, we handle 30 letters free of charge every month, then DKK 5 per scanning (each letter must not exceed 5 mb.).

If you choose our Startup package, the handling of packages costs DKK 30 per person. package (+ postage).

If you have chosen a Pro package, the handling of packages costs DKK 10 per. package (+ postage).

There can currently be. only co-payment cards are paid.

In order to keep our prices as low as possible, it is important that we can automate our processes, therefore it is not possible to pay by bank transfer.

You are only bound by the period you have chosen and paid for, if you want to terminate your agreement, just let us know, the day before the next draw.

Mail and parcels

The mail will be sent on the day of shipment, cf. the chosen package solution. The mail is sent with Postnord.

It is the recipient's responsibility that the correct name is on the mailbox and that Ideal Office has the correct address, remember to notify us of address changes.

If we receive return mail, the mail will be returned without handling fee, postage will not be refunded.

When we receive mail for you, we will send it on the next shipping day, if this is a public holiday, the mail will be sent on the next working day thereafter.

With the Pro Mailbox package, you can pick up your mail at Maglebjergvej 6, 2800 Kongens Lyngby all 7 days a week, 24 hours a day.

We do not accept pallet deliveries, only packages that can be delivered in a parcel mailbox.

Please note that PostNord does not deliver value packages, such as mobile phones, to Ideal Office.

You choose which address you want us to send your mail to and you can easily change it on our client platform if you move.

It is the tenant's responsibility that we have the correct shipping address, we unfortunately experience that it can take up to almost a month and a half before we receive the mail back if we do not have the correct shipping address.

With the Pro mailbox package, you get a physical mailbox where you can pick up your mail yourself, 24 hours a day, 7 days a week.

You will be notified by Email when there is new mail in your mailbox so you do not run in vain.

Packages that cannot be in the mailbox must be picked up during office hours.

Yes, when you select the Pro Scan package, we scan your mail and place it on our client platform, where you can download it from.

Security

We use Penneo KYC to obtain and store image ID from our Virtual Office tenants, we do not store this information on our own server.

Read more about Penneo KYC's safety here.

We do not store your payment card information on our server, it is safe with the payment redeemer (Stripe)

Prices for Virtual Office

Make it simple, pay only for the service you need.
There are packages that suit you, whether you have a hobby business or you have a business in full growth.

Choose how often you want to pay

Edit

Startup Pakke

Når du kun har brug for en adresse
og ikke forventer at modtage post.
kr. 186 Pr. måned
  • (kr. 2.232,- hver 12. måned)

    Spar kr. 744,-
  • Håndtering af post

    Sendes 1 gang om ugen
    Tirsdag
  • Pris for håndtering af post

    1 brev håndteres gratis hver måned,
    herefter kr. 30,- pr. brev (+ porto)
  • Pris for håndtering af pakker

    kr. 30,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Brev Pakke

Gratis håndtering og
forsendelse af dine breve.
kr. 298 Pr. måned
  • (kr. 3.576,- hver 12. måned)

    Spar kr. 1.200,-
  • Håndtering af post

    Sendes 1 gang om ugen (Quickbrev)
    Tirsdag
  • Pris for håndtering af post

    Gratis - ingen håndteringsomkostninger
    Vi betaler porto
  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Scan Pakke

Vi åbner og scanner dine brev
så du har dem hurtigst muligt.
kr. 298 Pr. måned
  • (kr. 3.576,- hver 12. måned)

    Spar kr. 1.200,-
  • Håndtering af post

    Scannes alle hverdage

  • Pris for håndtering af post

    30 breve scannes gratis hver måned,
    herefter kr. 5,- pr. brev.
  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Postkasse Pakke

Du får din egen postkasse
på vores adresse
kr. 298 Pr. måned
  • (kr. 3.576,- hver 12. måned)

    Spar kr. 1.200,-
  • Håndtering af post

    Breve ligges i postkasse
    Email notifikation ved ny post
  • Pris for håndtering af post

    Gratis - ingen håndteringsomkostninger

  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke
  • Personlig afhentning af post og pakker

    24 timer i døgnet, 7 dage om ugen
  • Depositum

    Kr. 300,-
    (Nøgledepositum)
  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter
Edit

Startup Pakke

Når du kun har brug for en adresse
og ikke forventer at modtage post.
kr. 195 Pr. måned
  • (kr. 1.170,- hver 6. måned)

    Spar kr. 318,-
  • Håndtering af post

    Sendes 1 gang om ugen
    Tirsdag
  • Pris for håndtering af post

    1 brev håndteres gratis hver måned,
    herefter kr. 30,- pr. brev (+ porto)
  • Pris for håndtering af pakker

    kr. 30,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Brev Pakke

Gratis håndtering og
forsendelse af dine breve.
kr. 314 Pr. måned
  • (kr. 1.884,- hver 6. måned)

    Spar kr. 504,-
  • Håndtering af post

    Sendes 1 gang om ugen (Quickbrev)
    Tirsdag
  • Pris for håndtering af post

    Gratis - ingen håndteringsomkostninger
    Vi betaler porto
  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Scan Pakke

Vi åbner og scanner dine brev
så du har dem hurtigst muligt.
kr. 314 Pr. måned
  • (kr. 1.884,- hver 6. måned)

    Spar kr. 504,-
  • Håndtering af post

    Scannes alle hverdage

  • Pris for håndtering af post

    30 breve scannes gratis hver måned,
    herefter kr. 5,- pr. brev.
  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Postkasse Pakke

Du får din egen postkasse
på vores adresse
kr. 314 Pr. måned
  • (kr. 1.884,- hver 6. måned)

    Spar kr. 504,-
  • Håndtering af post

    Breve ligges i postkasse
    Email notifikation ved ny post
  • Pris for håndtering af post

    Gratis - ingen håndteringsomkostninger

  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke
  • Personlig afhentning af post og pakker

    24 timer i døgnet, 7 dage om ugen
  • Depositum

    Kr. 300,-
    (Nøgledepositum)
  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter
Edit

Startup Pakke

Når du kun har brug for en adresse
og ikke forventer at modtage post.
kr. 208 Pr. måned
  • (kr. 624,- hver 3. måned)

    Spar kr. 120,-
  • Håndtering af post

    Sendes 1 gang om ugen
    Tirsdag
  • Pris for håndtering af post

    1 brev håndteres gratis hver måned,
    herefter kr. 30,- pr. brev (+ porto)
  • Pris for håndtering af pakker

    kr. 30,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Brev Pakke

Gratis håndtering og
forsendelse af dine breve.
kr. 334 Pr. måned
  • (kr. 1.002,- hver 3. måned)

    Spar kr. 192,-
  • Håndtering af post

    Sendes 1 gang om ugen (Quickbrev)
    Tirsdag
  • Pris for håndtering af post

    Gratis - ingen håndteringsomkostninger
    Vi betaler porto
  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Scan Pakke

Vi åbner og scanner dine brev
så du har dem hurtigst muligt.
kr. 334 Pr. måned
  • (kr. 1.002,- hver 3. måned)

    Spar kr. 192,-
  • Håndtering af post

    Scannes alle hverdage

  • Pris for håndtering af post

    30 breve scannes gratis hver måned,
    herefter kr. 5,- pr. brev.
  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Postkasse Pakke

Du får din egen postkasse
på vores adresse
kr. 334 Pr. måned
  • (kr. 1.002,- hver 3. måned)

    Spar kr. 192,-
  • Håndtering af post

    Breve ligges i postkasse
    Email notifikation ved ny post
  • Pris for håndtering af post

    Gratis - ingen håndteringsomkostninger

  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke
  • Personlig afhentning af post og pakker

    24 timer i døgnet, 7 dage om ugen
  • Depositum

    Kr. 300,-
    (Nøgledepositum)
  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter
Edit

Startup Pakke

Når du kun har brug for en adresse
og ikke forventer at modtage post.
kr. 248 Pr. måned
  • Håndtering af post

    Sendes 1 gang om ugen
    Tirsdag
  • Pris for håndtering af post

    1 brev håndteres gratis hver måned,
    herefter kr. 30,- pr. brev (+ porto)
  • Pris for håndtering af pakker

    kr. 30,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Brev Pakke

Gratis håndtering og
forsendelse af dine breve.
kr. 398 Pr. måned
  • Håndtering af post

    Sendes 1 gang om ugen (Quickbrev)
    Tirsdag
  • Pris for håndtering af post

    Gratis - ingen håndteringsomkostninger
    Vi betaler porto
  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Scan Pakke

Vi åbner og scanner dine brev
så du har dem hurtigst muligt.
kr. 398 Pr. måned
  • Håndtering af post

    Scannes alle hverdage

  • Pris for håndtering af post

    30 breve scannes gratis hver måned,
    herefter kr. 5,- pr. brev.
  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke (+ porto)
  • Personlig afhentning af post og pakker

    Ikke muligt
  • Depositum

    Kr. 0,-

  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter

Pro Postkasse Pakke

Du får din egen postkasse
på vores adresse
kr. 398 Pr. måned
  • Håndtering af post

    Breve ligges i postkasse
    Email notifikation ved ny post
  • Pris for håndtering af post

    Gratis - ingen håndteringsomkostninger

  • Pris for håndtering af pakker

    kr. 10,-
    pr. pakke
  • Personlig afhentning af post og pakker

    24 timer i døgnet, 7 dage om ugen
  • Depositum

    Kr. 300,-
    (Nøgledepositum)
  • Opsigelse varsel

    1 dag
    Skal opsiges dagen inden ny periode starter